IET logo
HEVC (header image)

HEVC 2018

The 7th International Hybrid and Electric Vehicle Conference

27 – 28 June 2018 | IET London: Savoy Place

IET London: Savoy Place (logo) Continuous Professional Development CPD (logo)

Author information – submitting a full paper


Following the review of abstracts, successful authors have been invited to submit a full paper to the conference.

The online submission system is now open for the submission of full papers which must be submitted by 16th February 2018.

Use of the full paper template is mandatory and only full papers following the instructions provided below will be considered.

Please leave enough time when writing your paper for your company or employer’s approval / review if this required.

Writing a full paper

Download the full paper template

  • Full papers are required for both oral and poster presentations. Full papers must be submitted using the full paper template form provided. Please ensure you read this document carefully and all text / diagrams fit within the template
  • All final papers must be submitted in PDF format according to the instructions within the full paper template
  • Your paper should not exceed 10 pages
  • It is essential that authors make sure all fonts are embedded and .pdf files are submitted unlocked. If files are submitted in ‘read only’ format or with security we may be unable to publish your paper
  • Full papers must be submitted by 16 February 2018 

Submitting a full paper

Check very carefully that all the information you have provided is correct.

Here is a checklist of what you should have provided and how to submit your full paper:

  • Access the online submission system. Please use the reset password service if you have forgotten your password.
  • Click on the Edit button in the tile of the paper you wish to submit
  • Check the title is still correct
  • Browse to upload or drag and drop your full paper PDF
  • Ensure all authors are listed correctly, including the presenting author(s)
  • Ensure affiliations are correct. This is for the organisation you represent, e.g. London Power Associates Ltd. It is not for professional affiliations e.g. The Institution of Engineering and Technology
  • Ensure a biography of the presenting author is entered on the final page
  • Click Submit to complete. You will then receive a confirmation email

If we do not receive your full paper by 16 February 2018 we will assume you no longer wish to participate in the conference and will be removed from the programme.

Reviewing of a full paper

All full papers are subject to review by the Technical Programme Committee.

You will receive a confirmation after this review has been completed to confirm your place in the programme.

Accepted papers

Each paper must have at least one author registered by 30 April 2018, to avoid the paper being withdrawn from the conference proceedings.

Authors may only register against a maximum of two papers. Authors presenting more than two papers must pay the additional paper fee.

The author must be present at the conference to present the submission either orally or by poster presentation or the paper will not be published.

Each paper should be the authors’ original work and previously unpublished in the form submitted.

Permission to publish

In submitting a paper to HEVC 2018, the IET requests authors to return a permission to publish form for the submitted work.

The form must be signed by at least one of the authors.

The form can be uploaded to the submission system at either the abstract or paper submission stages.  Alternatively, you can send the complete form to us:

Please insert your paper title and abstract or serial number in the appropriate place, sign and return the form to the event organisers by any of the following methods:


HEVC 2018 Organisers
The IET - Event Services
Michael Faraday House
Six Hills Way

Fax: +44 (0)1438 765 659


Authors reserve the following rights:

  • All copyright
  • All proprietary rights, such as patent right

The IET will hold the copyright for the collection of papers, or Proceedings.

If the paper is Crown or US Government copyright please email to request the appropriate publishing agreement form.

If the IET does not receive one of the above signed forms, we will be unable to publish the paper in the conference proceedings, INSPEC or IEEE Explore

The IET or other associated societies cannot meet any travelling or subsistence expenses for authors, either prior to or during the conference.

Personal data

Personal data will be processed by the Institution and its associated organisations for the purpose of organising your attendance at this event.

It may also be used for the promotion of other IET products and services and contacting you for market research purposes.

By providing us with your postal address, email address and telephone number you agree that we may contact you by these methods.

You can change this preference at any time by either contacting us by post, following the link on a received email or amending your preferences if you have a MyIET online account.


(until 30 April 2018)

Member - £450

Non-member - £550

(from 1 May 2018)

Member - £550

Non-member - £650

Student - £400

Author - £450